What Is A Scheduled Process?

What Is A Scheduled Process? 3 Reasons Why Getting One Is Important

What Is A Scheduled Process?

You just came up with a brand new product. Now, you want to get it distributed and produced on a large scale to send out to stores. Before you can do that you need to determine if you need to get a scheduled process completed. Most beverages, sauces, and condiments need a scheduled process. What is a scheduled process?

      A scheduled process is a detailed recipe and procedure developed for your product. It is reviewed and edited by a recognized process authority, some of which are listed here. The scheduled process also includes information about your product’s ingredients, formulation tasks, packaging details, storage, and distribution guidelines. There are some important aspects of a scheduled process that you need to be aware of before starting to produce food. 

 Acidified Foods Need A Scheduled Process

     Drinks, beverages, and even canned goods that have acidic substances in them are often required by law to get a scheduled process done for their product. This is important because acidified food and drinks are regulated more closely due to the shelf life stability requirements. Your scheduled process makes sure you are able to understand and follow critical aspects of production that must be met each time you make a batch of your product. 

      If an acidified food or beverage is improperly processed and distributed, the health of your consumers may be adversely affected The financial, legal, and brand reputation damage of a forced recall can be minimized with a proper Scheduled Process. 

 Records & Registration

     Having your products go through a scheduled process review also forces you to produce all the proper documentation. These documents help prove that your product  has been reviewed and verified safe by a recognized process authority.    

The critical control points steps laid out in the scheduled process must be followed. If you don’t complete each of these important steps successfully as they are listed then your product may be unsafe and is illegal for sale. Proving the safety of your products for customer’s use should be one of your top concerns.

      To prove that you completed all tasks and all necessary procedures you have to keep great records. It is a requirement that you keep records every time you produce your product. Anytime you make changes to the process, you have to make sure you note those changes on your records and go to the process authority for an amendment. The food manufacturer is required to register all your documents with the FDA (Food and Drug Administration). It’s important to keep good records and registrations in order to provide an extra level of protection. Generally, the manufacturer will take care of these records for you. 

     In conclusion, getting your scheduled process done when your product is ready for a mainstream distribution is as important as your budgets, projections, and goals.

When you’re ready, you can complete the application with us at Organic Food Incubator, and we’ll help you get it done fast and correct the first time.

 

Watch This Video Learn More About Scheduled Process!

Filing A Scheduled Process

Filing A Scheduled Process

Filing A Scheduled Process

For most shelf-stable fluid products, it is necessary to obtain a scheduled process prior to producing the product.

A scheduled process is your recipe and procedure, which has been reviewed and edited by a recognized process authority. With very few exceptions, if you are making a product that is fluid and shelf-stable, you will be required to have a scheduled process.

The FDA regulates the production of food and requires that the scheduled process be registered with the FDA.

The links below will take you to some recognized process authorities:

Food Science New England – – Fred Jewett – fred.fsne@gmail.com

NorthEast Labs 

Cornell University

University of Maine

North Carolina State University   or NCSU Filing Page 

To obtain a scheduled process, you must submit:

  1. Your recipe. Each ingredient must be measured by weight (pounds, ounces, grams, kilograms). Choose one unit of measure and stick with it
  2. Your method. These are the production steps.

The scheduled process is a formal document which must be followed exactly, by you or by your co-packer.

You may do this yourself, or we can do it for you. The advantage of using our services is that we have filed many processes and understand the pitfalls that slow acceptance. We are normally able to have the process approved faster with less difficulty than if you attempted to file the process yourself. We review your process and offer suggestions to help speed you on your way to production.

It is to your advantage to streamline the process and allow for as many variables as possible.  For example, if you only make 5 fl oz bottles, but you think in the future you may want to make half gallons, ask the process authority to write it for “4 fl oz up to 128 fl oz”

You may also ask them to write statements such as “Water may be added to thin the product to the correct consistency” or “Vinegar may be added to adjust pH”. If it is not on the document, you are prohibited from making adjustments without permission from the processing authorities.

It is also important for you to know how many gallons of product (this is a unit of volume) or unit of product produced by this quantity.

The process authority will make adjustments to your recipe and procedure to ensure that it can be safely stored at room temperature. This may include the addition of acid, salt, sugar, or other additives to create the correct pH or water activity.

Do not be afraid to question the additions if you think that it will change the flavor or texture of the product. There may be other options.

Once you have your scheduled process, you are ready to go into production and can safely make a shelf-stable product.

We at Organic Food Incubator would love to assist you in obtaining your scheduled process. Click here to get started: Get Started Now!